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‌Research Examining Committee Forms

Online Nomination of Examining Committee

Research student examination committee nominations should be completed online in MMS; this form should be sent to Registry (Postgraduate Research - researchpg-reg@st-andrews.ac.uk) six weeks prior to the submission of the thesis.

The online facility allows any member of staff associated with the Research module for their School to fill in and save the details of a nomination. Once the nomination has been saved the Head of School or the Director of Postgraduate Studies can check the nomination and press the button that approves the completed nomination and sends it to Registry.

Only the Head of School or the Director of Postgraduate Studies can approve a nomination.

Online Nomination for Examining Committee for research postgraduates via MMS

Guidance on completion of the Online Nomination Form

 

Advice on the Examination of Theses

Advice to Examiners on Procedure for the Examination of a Thesis

Procedure for the examination of a thesis submitted for the degree of PhD (Word, 173 KB)

Procedure for the examination of a thesis submitted for the degree of MPhil (Word, 167 KB)   

Administrative Checklist for the Convener of an Examining Committee

Convener's Checklist (Word, 164 KB)

 

PhD Forms

PhD1a Faculty Officer's Report (Word, 762 KB) 

Faculty Officer's Report (completed by the Pro Dean)

PhD2 External Examiner's Report Form (Word, 761 KB) 

This form should be completed and submitted by the External Examiner to the Convener of the Examining Committee and Registry no later than 5 working days before the oral examination.
PhD3 Internal Examiner's Report Form (Word, 761 KB) This form should be completed and submitted by the Internal Examiner to the Convener of the Examining Committee and Registry no later than 5 working days before the oral examination.

PhD4 Report of Committee of Examiners (Word, 766 KB)

 

This form should be completed by the Examining Committee after the viva and sent to Registry.  A copy of the report will be made available by the convener to the candidate within two weeks of the examination regardless of the result, containing any recommendations for changes before resubmission, reasons for referral, and commentary on the future direction of successful theses.
In the event of three months for minor corrections being recommended:
PhD5 Minor Corrections Report Form (Word, 759 KB)  The Convener of the Examining Committee, upon their satisfaction that the corrections have been carried out successfully, should complete this form and send it to Registry
In the event of twelve months for resubmission being recommended:
RePhD Report of the Committee of Examiners on a Resubmitted Thesis (Word, 758 KB)  The process follows the same as for initial submission as per all reports above (PhD1a, 2 and 3), however this form should be completed in lieu of the PhD4 form.



MPhil Forms

MPhil1a Faculty Officer's Report Form (Word, 762 KB)  Faculty Officer's Report (completed by the Pro Dean)
MPhil2 External Examiner's Report Form (Word, 760 KB)  This form should be completed and submitted by the External Examiner to the Convener of the Examining Committee and Registry no later than 5 working days before the oral examination.
MPhil3 Internal Examiner's Report Form (Word, 761 KB)  This form should be completed and submitted by the Internal Examiner to the Convener of the Examining Committee and Registry no later than 5 working days before the oral examination.
MPhil4 Final Report of Committee of Examiners Form (Word, 763 KB) This form should be completed by the Examining Committee after the viva and sent to Registry.  A copy of the report will be made available by the convener to the candidate within two weeks of the examination regardless of the result, containing any recommendations for changes before resubmission, reasons for referral, and commentary on the future direction of successful theses.
In the event of three months for minor corrections being recommended:
MPhil5 Minor Corrections Report Form (Word, 756 KB)  The Convener of the Examining Committee, upon their satisfaction that the corrections have been carried out successfully, should complete this form and send it to Registry
In the event of six months for resubmission being recommended:
MPhil Resubmission Examiners Report (Word, 758 KB)  The process follows the same as for initial submission as per all reports above (MPhil1a, 2 and 3), however this form should be completed in lieu of the MPhil4 form.


Further advice on the procedures governing, and to be followed by, Examining Committees can be found in the Research postgraduate programmes_old

 

General Forms

Change of supervisor form

Please use the following form to inform Registry of changes of supervisors, guidance on the different kinds of supervision (principal, second, mentor etc.) can be found in the guidance document.

Change of Supervisor Form for Research Postgraduate Students (Word, 36 KB) 
Guidance on the definitions and requirements of supervisors of research students (PDF, 320 KB)